Job Description:

Position Summary

Reporting to the Chief Finance Officer (CFO), the Finance Clerk supports the financial operations of the Rural Municipality of Stanley, including taxation, payroll, statutory filings, month-end and year-end processes, and general accounting functions. This position ensures the accurate processing of financial transactions, compliance with municipal by-laws and applicable federal and provincial regulations, and the delivery of professional front-line customer service.

 Key Responsibilities

Payroll Administration & Statutory Remittances

• Process payroll for councillors and municipal staff, including full-time, part-time, and seasonal employees.
• Prepare and remit payroll-related deductions (e.g., CPP, EI, income tax, pension contributions) in compliance with statutory requirements.
• Administer employee benefits, including pension contributions and remittances, and leave tracking.
• Assist in employee benefits enrollment and updates for seasonal employees, including processing changes related to layoffs and reinstatements.
• Assist in preparation of year-end payroll reporting, including T4 slips and T4 summaries.
• Maintain payroll records and ensure accurate calculation of wages, overtime, and deductions.
• Respond to payroll inquiries while maintaining strict confidentiality.
• Perform other payroll-related duties and responsibilities as assigned.

 

Taxation Administration

• Assist with the processing of Taxpayer’s Homeowners Affordability Tax Credit (HATC) application.
• Assist with the processing annual property taxes, including post-supplementary taxes and related adjustments.

 

Statutory & Government Filings

• Prepare and file GST and HET returns in accordance with federal requirements.
• Prepare and file monthly and annual recycling reports.

 

Accounts Receivable

• Record online payments for taxes, utilities, and other municipal revenues.
• Assist in the processing of invoices related to employee benefits and other receivables.
• Prepare and process deposit slips for cash and cheque receipts.

 

Financial Reporting & Reconciliations

• Perform bank and general ledger reconciliations.
• Assist with monthly and year-end closing processes.
• Assist with audit requests and provide required documentation.
• Assist with the inventory reconciliation for municipal projects.
• Perform other related duties and responsibilities as assigned.

 

Administrative & Customer Service

• Provide front-line service at the municipal office (in-person, phone, email).
• Maintain organized and secure financial records and filing systems.
• Ensure confidentiality and accuracy of financial information.

 

Qualifications

Education & Experience

• Diploma or certificate in Accounting, Business Administration, or a related field.
• Minimum 1–3 years of relevant experience.

 

Skills & Knowledge

• Knowledge of payroll processing and statutory filings (GST/HST, HE Levy).
• Experience with municipal software (e.g., MMO, Muniware) is a strong asset.
• Familiarity with PSAB standards is an asset.
• Proficiency in Microsoft Office (especially Excel).
• Strong attention to detail and accuracy.
• Excellent organizational and time management skills.
• Strong communication and customer service skills.
• Ability to handle confidential information with discretion.

 

Working Conditions

• Office-based environment at the RM of Stanley Administration Office.
• Regular business hours with peak periods during tax billing season, utility billing cycles, payroll periods, and year-end reporting and audit.

 

Key Competencies

• Attention to detail and accuracy.
• Accountability and reliability.
• Customer service orientation.
• Teamwork and collaboration.
• Time management and adaptability.

 

Compensation for this position is expected to be in the range of $65,000 to $75,000 based on qualifications and experience.

Candidates being considered may be required to complete a Criminal Record Check.

The RM of Stanley offers a positive work culture, competitive compensation, health benefits package and pension plan.

Interested applicants should forward a resume and cover letter to the undersigned, with a minimum of 2 references.

Richelle Tuyco
Chief Finance Officer
Email: rtuyco@rmofstanley.ca
Phone: (204) 325-4101
Website: www.rmofstanley.ca

 

Please note that only those applicants selected for interviews will be contacted.