Job Description:

The Municipality of Emerson–Franklin is seeking a highly motivated and experienced professional to join our senior leadership team as Executive Administrative Officer

Reporting directly to the Chief Administrative Officer (CAO), the Executive Administrative Officer provides senior administrative leadership and operational support across the organization. This position plays a key role in corporate administration, human resources, planning and development, communications, and information technology, while supporting effective governance, service delivery, and organizational efficiency.

Key Responsibilities

Corporate Administration & Leadership

• Support the CAO with corporate administration, policy development, and organizational planning
• Prepare reports, bylaws, correspondence, and recommendations for Council and committees
• Support implementation of Council decisions and strategic initiatives
• Attend Council and committee meetings as required
• Coordinate grant applications, project implementation, and reporting
• Provide leadership, mentorship, and training to staff
• Oversee municipal building operations and perform other related duties as assigned

Human Resources

• Lead municipal HR functions including recruitment, onboarding, performance management, training, and staff development
• Administer payroll, benefits, vacation tracking, and statutory reporting (CRA, ROE, T4s, WCB)
• Maintain HR policies, procedures, job descriptions, and wage schedules
• Support workplace health and safety, labour relations, and employee wellness initiatives
• Ensure compliance with employment legislation and best practices

Planning & Development

• Coordinate development applications including conditional uses, variances, zoning amendments, and subdivisions
• Act as liaison between developers, planners, Council, and regulatory bodies
• Assist with bylaw enforcement, long-range planning, and policy reviews
• Support economic development and community growth initiatives

Communications & Social Media

• Develop and implement external communication strategies, including emergency messaging
• Oversee municipal newsletters, public notices, website content, and social media platforms
• Support media relations and ensure accurate public information
• Assist with community engagement, events, tourism, and recreation communications
• Maintain and update municipal community profiles and branding consistency

Information Technology

• Oversee and coordinate municipal IT systems and service providers
• Support cybersecurity, records management, system upgrades, and digital tools
• Assist in developing IT policies and technology plans to enhance service delivery

Qualifications & Experience

• Mb Municipal Administration Certificate (CMMA) or willing to enroll and complete, or Post-secondary education in Public Administration, Business Administration, Human Resources, Planning, or a related field
• Minimum 3–5 years of  experience in municipal administration or a related public-sector environment
• Demonstrated experience in human resources administration
• Knowledge of municipal planning and development processes considered an asset
• Experience with grant writing and administration considered an asset
• Understanding of municipal IT systems and digital operations
• Knowledge of Manitoba municipal legislation preferred

Skills & Competencies

• Strong leadership, organizational, and interpersonal skills
• Excellent written and verbal communication abilities
• Ability to manage multiple priorities and meet deadlines
• Strong analytical and problem-solving skills
• High level of professionalism, discretion, and confidentiality
• Proficiency with Microsoft Office and municipal software systems

How to Apply

Interested candidates are invited to submit a cover letter and resume outlining their qualifications and experience by February 20^th, 2026.

Applications can be emailed to cao@emersonfranklin.com or delivered in person to the Municipal Office at 115 Waddell Avene E, Dominion City Mb.

The Municipality of Emerson–Franklin thanks all applicants for their interest; however, only those selected for an interview will be contacted.