Job Description:

POSITION TITLE:                 OFFICE ADMINISTRATOR (0.8).

LOCATION:                           Head Office in Winnipeg.

SALARY RANGE:                 Commensurate with experience ($25.00 to $33.00 per hour).

BENEFITS:                             Health, dental, pension, other.

APPLICATION:                     Please submit resume via email/fax/in-person.

NOTES:                                  This position will remain open until suitable applicant is found.

Interviews will begin mid-January 2026.

Overview

Reporting to the Chief Administrative Officer, the Office Administrator will provide clerical, organizational, and secretarial assistance to ensure smooth daily operations, managing communications (phones/emails), scheduling meetings, handling data entry including finance, filing, maintaining supplies, and drafting documents.

Key Responsibilities

Key responsibilities include calendar management, correspondence, reporting, and general office upkeep, requiring strong communication, organization, and problem- solving skills.

• Communication: Answer and direct calls, manage emails, greet visitors, serve as a liaison.
• Scheduling & Coordination: Manage calendars, meet municipal deadlines for reporting.
• Document Management: Prepare,    edit,    and    format reports,         letters,                                   and correspondence; maintain filing
• Office Operations: Order supplies, manage inventory, handle mail, maintain office equipment.
• Data & Finance: Perform data entry, maintain databases, assist with
• Support: Assist staff and management with various tasks, anticipate needs, and ensure workflow

Essential Skills:

• Strong organization and time
• Excellent written and verbal
• Proficiency with office software (e.g., MS Office, MUNISOFT, databases).
• Problem-solving and decision-making.
• Discretion with confidential

Selection Criteria

• Experience in a municipal
• Experience working with and/or reporting to Council and elected
• Skills in finance, human resources and tax
• Proven ability to work effectively as a team member and team
• Ability to work independently under minimal
• High level of
• Outstanding communication and interpersonal skills, with the ability to connect with a variety of
• Strong attention to detail and high level of
• Ability to set priorities, demonstrated initiative, sound judgment and a very strong work ethic are
• Organizational and time management skills with the ability to manage priorities and meeting competing
• Experience dealing with confidential and sensitive
• Good critical thinking and problem-solving
• Knowledge of the MuniSoft system and MS Office programs would be considered an asset.

Working Conditions

The position will work a 35-hour week April 01^st through September 30^th then 21-28 hours per week October though March depending on work levels. This position may require overtime in the case of an emergency. The position requires light physical effort and will be indoors year-round.